Text below is what appears in your exported handbook. Company fields auto-fill wherever they're referenced.
Policy 01 · Core
General Duty & Management Commitment
Applies to: All employees
The Company is committed to providing a safe and healthful workplace for every employee, subcontractor, and visitor, in compliance with OSHA 29 CFR 1910 (General Industry) and 29 CFR 1926 (Construction) where applicable.
Responsibilities:
• The Owner (Owner) is ultimately accountable for the safety program.
• The designated Safety Officer administers day-to-day safety, training, incident investigation, and recordkeeping.
• Supervisors enforce policy on the job.
• Every employee is expected to work safely, use required PPE, report hazards immediately, and stop work on any imminent-danger condition.
No production goal, deadline, or customer request overrides a safety rule. An employee may refuse unsafe work without fear of retaliation.
Policy 02 · Core
Hazard Communication (HazCom / GHS)
Applies to: All employees who handle chemicals
Per OSHA 29 CFR 1910.1200, the Company maintains a written Hazard Communication program covering every hazardous chemical present in the workplace.
Program elements:
1. A written chemical inventory kept current by the Safety Officer.
2. A Safety Data Sheet (SDS) on file for every listed chemical, available to employees during every shift.
3. GHS-compliant labels on all secondary containers.
4. Initial training on hazard recognition, SDS reading, and pictogram meaning, plus refresher training whenever a new hazard is introduced.
5. Contractor notification of on-site hazards before work begins.
SDS binder location and digital access will be posted in the shop.
Policy 03 · PPE & Equipment
Personal Protective Equipment (PPE)
Applies to: All field and shop personnel
A hazard assessment (29 CFR 1910.132) will be performed and documented for each job type. Based on that assessment, the Company provides — at no cost to the employee — the required PPE listed below.
Minimum PPE by task:
• Shop / field baseline: ANSI Z87.1 safety glasses, appropriate work gloves, closed-toe leather boots.
• Welding / cutting: welding helmet with correct shade, FR jacket or leathers, welding gloves, respirator when required by air monitoring.
• Grinding / abrasive work: face shield over safety glasses, hearing protection, dust mask or respirator.
• Overhead or high-noise work: ANSI Z89.1 hard hat, hearing protection (NRR 25+).
• Working at heights above 6 ft (construction) or 4 ft (general industry): approved full-body harness and lanyard, inspected before every use.
• Diesel service: nitrile gloves for DEF and coolant, chemical splash goggles for battery service, arc-flash rated gloves when working on live 24 V+ circuits.
PPE must be inspected before each use. Damaged PPE is removed from service and replaced immediately.
Policy 04 · Hazard-Specific
Lockout / Tagout (Control of Hazardous Energy)
Applies to: Any employee servicing powered equipment
The Company follows the Lockout/Tagout standard 29 CFR 1910.147 for the servicing and maintenance of machinery and equipment where the unexpected startup or release of stored energy could cause injury.
Required steps:
1. Notify affected employees.
2. Shut down equipment through the normal stopping procedure.
3. Isolate all energy sources (electrical, hydraulic, pneumatic, thermal, gravitational, chemical).
4. Apply personal locks and tags — one lock per employee, key controlled by that employee only.
5. Release or restrain any stored/residual energy.
6. Verify isolation with a try-start or DVOM check before beginning work.
Authorized employees receive documented LOTO training and annual refreshers. Contractors performing LOTO on-site must coordinate with the Safety Officer and use compatible devices.
Policy 05 · Hazard-Specific
Hot Work — Welding, Cutting, Brazing, Grinding
Applies to: Welders, fabricators, mechanics
Hot work is any operation producing open flame, sparks, or heat capable of ignition. Per NFPA 51B and 29 CFR 1910 Subpart Q:
• A written Hot Work Permit is required for any hot work performed outside a designated welding area.
• The area within 35 ft must be cleared of combustibles or shielded with fire blankets.
• A trained fire watch with a rated fire extinguisher (minimum 2A:20BC) must be present during hot work and for 30 minutes after completion. Extend to 60 minutes in high-risk areas.
• Cylinders: chained upright, caps on when not in use, stored separately from combustibles, fuel gas and oxygen ≥ 20 ft apart or with a 5 ft ½-hour rated barrier.
• All welding leads, torch hoses, and regulators inspected before every shift.
No hot work on any vessel, tank, or line that has held flammable material until it has been purged and gas-tested.
Policy 06 · Hazard-Specific
Electrical Safety
Applies to: All employees; qualified persons for energized work
Compliance with 29 CFR 1910 Subpart S and NFPA 70E.
• De-energize before working on any circuit whenever feasible. Follow LOTO.
• Only Qualified Persons — trained and documented — may perform work on or near exposed energized parts. Unqualified persons must maintain safe approach distances.
• Perform an arc-flash risk assessment and use PPE per NFPA 70E for any energized task above the shock protection boundary.
• GFCI protection on all 15/20 A single-phase 120 V outlets on construction sites and in wet locations.
• Inspect cords, plugs, and tools before every use; damaged equipment tagged "Do Not Use" and removed from service.
• Extension cords are for temporary use only, not run through doors, ceilings, or under carpets.
Policy 07 · Hazard-Specific
Fall Protection
Applies to: Anyone working at height
Fall protection is required at:
• 6 ft on any construction surface (29 CFR 1926 Subpart M)
• 4 ft on general-industry walking/working surfaces (29 CFR 1910 Subpart D)
• Any height when working over dangerous equipment or open water
Acceptable systems: guardrails, safety-net systems, or personal fall arrest systems (harness + lanyard + certified anchor rated 5,000 lb per person).
Requirements:
• Full-body harness inspected before every use — remove any harness with cut webbing, deformed hardware, or a deployed impact indicator.
• A written rescue plan is in place before any suspended work begins. Suspension trauma straps required for prolonged suspension exposure.
• Ladder rules: 4:1 pitch, three points of contact, ladder extends 3 ft above landing, tie off top or have a spotter.
Policy 08 · PPE & Equipment
Respiratory Protection
Applies to: Employees exposed to airborne hazards
The Company follows 29 CFR 1910.134 when respirators are required.
Program elements:
1. Air monitoring or exposure assessment for each task with potential respiratory hazard (welding fume, grinding dust, silica, DEF/urea, refrigerant, solvents, diesel exhaust).
2. Medical evaluation before initial fit-test.
3. Annual quantitative or qualitative fit-test on the specific make/model of respirator.
4. Cartridge selection matched to the hazard (P100 for particulates, OV for organic vapors, multi-gas as applicable).
5. Written recordkeeping of evaluations, fit-tests, and training.
Voluntary use of filtering facepieces (dust masks) still requires providing Appendix D to the employee.
Policy 09 · Hazard-Specific
Respirable Crystalline Silica
Applies to: Any employee cutting/grinding concrete, brick, mortar, tile, stone
Compliance with 29 CFR 1926.1153 (construction) or 29 CFR 1910.1053 (general industry).
Controls in order of preference:
1. Wet cutting with water feed to the tool.
2. Tool-mounted local exhaust ventilation with HEPA-filtered vacuum.
3. Respiratory protection (minimum N/R/P100) when engineering controls cannot keep exposure below the Action Level of 25 µg/m³ TWA.
Housekeeping: NO dry sweeping or compressed-air cleanup of silica dust. Use HEPA vacuum or wet methods only. Medical surveillance is offered to employees required to wear a respirator for silica for 30+ days per year.
Policy 10 · Hazard-Specific
Confined Space Entry
Applies to: Anyone entering tanks, vaults, trailers, DEF/fuel tankers, large gearboxes
Per 29 CFR 1910.146 (general industry) and 1926 Subpart AA (construction), no employee enters a permit-required confined space without:
1. A written entry permit posted at the point of entry.
2. Continuous atmospheric monitoring (O2 19.5–23.5%, LEL <10%, CO <25 ppm, H2S <10 ppm).
3. An attendant stationed outside the space maintaining communication.
4. A written rescue plan — non-entry rescue equipment (tripod + retrieval line) available.
5. Isolation of all energy and material sources feeding the space (LOTO, blank/blind piping).
Cancel entry immediately on any monitor alarm, communication loss, or attendant order.
Policy 11 · Vehicle & DOT
Company Vehicle & Fleet Safety
Applies to: All employees who operate company vehicles
Every driver of a Company vehicle must:
• Hold a valid driver's license of the appropriate class for the vehicle operated.
• Complete an annual MVR review; disqualifying violations result in loss of driving privileges.
• Perform a documented pre-trip inspection every shift (tires, lights, brakes, fluid leaks, load securement, DOT items where applicable).
• Obey all traffic laws, wear seat belts, and use hands-free devices only — no texting.
• Report all incidents, no matter how minor, within 24 hours.
• Zero-tolerance policy for alcohol, cannabis, or impairing substances while on duty.
Drivers of CDL vehicles are subject to FMCSA hours-of-service, DOT physical, and DOT drug/alcohol testing (pre-employment, random, post-accident, reasonable-suspicion, return-to-duty, follow-up).
Policy 12 · Vehicle & DOT
Roadside Service & Mobile Repair Safety
Applies to: Mobile mechanics, service techs, tow operators
When performing roadside service:
• Park on the shoulder with wheels turned away from traffic; use four-way flashers, cones (minimum 3), and reflective triangles per FMCSA 392.22.
• Wear an ANSI 107 Class 2 (Class 3 at night) high-visibility vest at all times.
• Position the service truck as a barrier when possible.
• Never stand between the disabled vehicle and oncoming traffic.
• Refuse service and relocate the vehicle if the location cannot be made reasonably safe.
• Night work: floodlights aimed away from oncoming drivers; headlamp for close work.
Policy 13 · PPE & Equipment
Vehicle Lift, Jack & Jackstand Safety
Applies to: All shop technicians
• Only use lifts, jacks, and stands rated for the load. Check the vehicle weight before lifting.
• Two-post lifts: set arms to manufacturer's lift points, engage locks before working under the vehicle.
• Never work under a vehicle supported by a jack alone — always transfer weight to rated jackstands on a flat, hard surface.
• Annual inspection of every lift by a qualified inspector per ANSI/ALI ALOIM. Documentation retained.
• Immediately tag out and remove from service any lift with a hydraulic leak, deformed arm, or damaged safety lock.
Policy 14 · PPE & Equipment
Hearing Conservation
Applies to: Employees exposed to noise ≥ 85 dBA TWA
Per 29 CFR 1910.95, a Hearing Conservation Program is in effect when noise exposure equals or exceeds 85 dBA TWA:
• Baseline audiogram within 6 months of exposure, annual audiograms after.
• Hearing protection (foam plugs, muffs, or dual protection) provided and required in posted areas.
• Training on the effects of noise and proper HPD use.
• Noise surveys repeated when equipment or processes change.
Policy 15 · Response
Bloodborne Pathogens & First Aid
Applies to: First-aid responders and anyone at reasonable risk of exposure
Per 29 CFR 1910.1030:
• Treat all blood and bodily fluids as potentially infectious.
• Nitrile gloves, face shield, and CPR barrier available in every first-aid kit.
• Exposure incidents reported immediately; hepatitis B vaccination offered at no cost to designated responders.
• Sharps disposed of in a rigid puncture-resistant container.
• First-aid kits meeting ANSI Z308.1 Class B present in every shop and service vehicle. Contents inspected monthly.
Policy 16 · Core
Manual Handling & Ergonomics
Applies to: All employees
• Use mechanical assistance (cart, hoist, jack, forklift) for loads over 50 lb, over head height, or awkward shape.
• Team lift required for loads over 75 lb.
• Lift with legs, keep load close, no twisting; plan the path before lifting.
• Report repetitive strain, back, shoulder, or wrist pain early — early intervention prevents chronic injury.
Policy 17 · Response
Fire Prevention & Extinguisher Use
Applies to: All employees
Per 29 CFR 1910 Subpart L:
• ABC-rated extinguishers within 75 ft of any work area; K-class in kitchens; D-class where combustible metals present.
• Monthly visual inspection with tag entry; annual professional service.
• Employees trained annually on PASS (Pull, Aim, Squeeze, Sweep) and the "fight or flee" decision rule: only fight fires smaller than a wastebasket, with the exit at your back, one extinguisher-length away.
• Combustible/flammable liquids in approved safety cans, bonded and grounded during transfer, stored in a flammable-liquids cabinet.
Policy 18 · Response
Emergency Action & Evacuation Plan
Applies to: All employees, subcontractors, visitors
Emergency contact: 911
Facility address for 911: (post at every phone)
Company contact after-hours: Owner — (number)
Evacuation:
• Alarm signal: continuous horn or repeated verbal "EVACUATE."
• Primary and secondary routes posted at every exit.
• Muster point: (post per facility) — head count taken by supervisor within 5 minutes.
• Do not re-enter the building until cleared by the fire department or the Safety Officer.
• Severe weather (tornado): move to interior windowless room on the lowest level.
• Chemical release: evacuate upwind, notify emergency responders with the SDS in hand.
Employees receive annual training and one documented evacuation drill per year.
Policy 19 · Response
Incident Reporting & Investigation
Applies to: All employees
Every injury, near-miss, property damage, or environmental release is reported to the Safety Officer (TBD) within 24 hours — sooner for anything requiring medical treatment beyond first aid.
OSHA reporting thresholds (report to OSHA within):
• 8 hours: any fatality.
• 24 hours: any inpatient hospitalization, amputation, or loss of an eye.
Every reportable incident triggers a root-cause investigation using the 5-Why method. Findings are shared in the next toolbox talk and corrective actions tracked to completion.
Policy 20 · Core
Training, Toolbox Talks & Recordkeeping
Applies to: All employees
Required training:
• New-hire safety orientation before first work assignment.
• Task-specific training before assignment to any regulated task (LOTO, respirator, forklift, fall protection, confined space, HazCom).
• Weekly toolbox talk (minimum 10 minutes) with sign-in sheet.
• Annual refresher for all regulated topics.
Records retained per OSHA:
• Training records: 3 years minimum.
• Medical / exposure records: duration of employment + 30 years.
• OSHA 300 log / 300A summary: 5 years.
• Vehicle DVIR / driver files: per FMCSA.
Policy 21 · Core
Drug- & Alcohol-Free Workplace
Applies to: All employees
The Company maintains a drug- and alcohol-free workplace. Prohibited: the use, possession, sale, or being under the influence of alcohol, marijuana, or any controlled substance while on duty, on company property, or operating a company vehicle.
Testing basis (as permitted by state law): pre-employment, reasonable suspicion, post-accident, random for DOT-regulated positions, return-to-duty, follow-up. Prescription medication that could impair safety-sensitive work must be disclosed to the Safety Officer.
Positive results or refusal to test lead to disciplinary action up to termination.